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Re: <MISC> European / Swiss EDI invoicing
Hi All
Bernd, Seeburger Germany replied to the Swiss EDI
Digital signature question in a previous email.
(see below if you missed it, I edited his German
English a bit for readability) and here are
excerpts from a 54 page internal tech document on
how we address the EU directive in some countries.
1 The European Directive
The directive 2001/115/CE, dated December 2001
gives a common frame for the invoicing process,
particularly for digital invoicing.
The main topics are:
* Mandatory legal items
* Delegation of invoicing allowed and defined
(ASP platforms for instance). Self billing is
seen as a delegation from the supplier to his customer.
* Digital invoicing process allowed and
defined: means to guarantee integrity and
authentification, archiving, retrieving etc..
The most important new topic is the possibility
to issue digital invoices in an unstructured
format, under condition it is signed with an advanced signature.
Note: there are 2 types of digital signatures: a
qualified signature means associated with a
physical person. It implies to enter a pin code
on each invoice. An advanced signature can be
issued automatically. The EC countries applies
this directive in slightly different ways,
especially regarding archiving and digital signature usage.
As different EC member countries have applied
this directive in different ways (and some not at
all) we currently offer solutions for
Switzerland, France and Spain. Belgium
requirements are similar to France and a German
solution requires special certification which we are currently pursuing.
BIS DEMAT- It is a solution able to handle
digitally signed invoices for France and Spain.
We develop the Demat solution with BIS 5 and BIS:MT.
The target solution works with BIS 5, BIS:open
and SAP XI. It uses BIS:Portal Message Tracking
as the tool for tracing invoices and associated
information. The message tracking is a central
part of the solution as it is the place where all
information is gathered. Reports are generated
out of this data. The archiving system is
connected on base of this data. Generation of
reports and archiving is triggered by the BIS:MT internal scheduler.
The priority is to cover the standard processes, which are:
* Paperless digital invoicing according to
French rules through structured files (EDIFACT
mostly), with tracking of invoices
* Paperless digital invoicing according to
Spanish rules through EDIFACT and digital signature
* One simple solution to cover the
unstructured files (PDF with digital signature) process
For companies who have EC EDI with Digital
Signature requirements we would be happy to
review your needs and demo our capabilities in this area.
Best Regards,
James Hatcher
Seeburger
At 07:32 PM 8/17/2005, Eckenfels. Bernd wrote:
>Hello List,
>
>(James has already answered this, here are some more details)
>
> > I have a request to implement EDI invoicing
> with a Swiss company but have been told
> > that I need to supply a signed PDF copy with each EDI invoice.
>
>For Switzerland, you can do fully electronic
>invoice exchange with EDI if they have a digital
>signature. The only digital signature
>certificates that are accepted at this time in
>Switzerland are issued by TC TrustCenter
>(Germany). Switzerland EAN is representing TC
>TrustCenter locally in Switzerland. With this
>certificate (smartcard or HSM) you can sign
>EDIFACT INVOICE messages with authak. However as
>far as I know this is only useable for domestic
>invoicing. (International companies invoicin to
>Swtzerland companies may not be eligible /
>allowed it would need to be checked.)
>
>Other European countries (especially germany
>because TC TrustCenter operates there) are
>implementing their own versions of the EC
>directive 2001/115/CE, dated December 2001, but
>it is for sure not useable for countries outside of the EC.
>
>To my understanding the only alternative you
>have are paper documents, in case of multiple
>invoices you may send summary invoice lists via
>paper. (Like the monthly report mentione by Jeff
>Garwick). I dont think that PDFs are legal here.
>
>There is BTW a possibility to have a third party
>send those signed invoices. If the third party
>is inside Switzerland it might be an easy
>technical solution. However the cross border
>invoicing between you and the third party might
>be actally pretty complicated (from a legal point of view).
>
>Greetings
>Bernd
>
>
>PS: for those who need more info, the swiss tax office (Eidgenössischen
>Steuerverwaltung) ESTV has issued a order on
>electronically transmitted data and information
>(ElDI-V) which regulates this. Since there is no
>aggregated ceritfication provider in swiiss
>right now, they chosed to use an european
>neighbour (TC TrustCenter) and asked EAN.ch to
>be the role of the Registration Athority.
[Non-text portions of this message have been removed]
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